For Pilates Studios

Your waitlist is full.
Your classes aren't.

Every cancellation that doesn't get filled is money left on the table. We automate the whole thing — so you never chase a waitlist again.

See how it works

No tech knowledge needed · Works with your existing software

The Problem

The cancellation chaos cycle

Every studio I teach at deals with this — and it's not a people problem. It's a systems gap.

Early cancellation

Client cancels with notice. Spot sits empty unless someone manually checks the waitlist and reaches out in time.

Revenue at risk

Late cancellation

Client cancels inside the fee window. Someone has to chase the charge. It's awkward. Sometimes it doesn't happen.

Revenue lost + admin pain

No-show

Client doesn't come. Slot gone. No warning. The waitlist person never knew the spot was available.

Revenue gone

Waitlist not notified

The person who wanted that spot never got a message. They find out after class. They DM the studio. They're frustrated.

Angry client

Auto-added too late to cancel

Booking software auto-moves a waitlist client in. They miss the notification. Can't cancel in time. Get charged a late fee they didn't see coming. Studio gets the complaint.

System creates the problem

Flexxen Signature Service

The Class Full System

A done-for-you automation layer that sits on top of your existing booking software — so cancellations fill themselves and no client falls through the cracks.

What's included

Instant waitlist notification — SMS or email the moment a spot opens, with a time-limited window to accept

Grace period logic — if auto-added within 2 hours of class, client gets an immediate heads-up and cancel option before any fee applies

Late cancellation fee flow — automated charge + polite client notification. No awkward staff conversations.

No-show follow-up — automated check-in message with rebooking link attached

Staff alert system — your team gets notified when something genuinely needs attention

Starting from $1,800

One-time setup fee · Est. 2–3 weeks · Works with your existing booking software

Book a free 20-min call

Who this is for

Sound familiar?

😤

You're manually managing your waitlist

Sending DMs, checking who's available, hoping someone sees it in time.

💸

You're losing revenue every week

Empty spots that should have been filled. Late fees that never got charged.

😬

Your booking software creates awkward situations

Auto-added clients getting charged fees they didn't expect. You're caught in the middle.

I'm not just someone who builds systems for studios. I teach Pilates across multiple studios every week. I watch this exact problem happen in real time — the missed waitlist, the awkward fee conversation, the frustrated client DM.

That's why I built Flexxen — to solve the problems I see from the inside.

Tia Henry

Pilates Instructor · Founder, Flexxen Calm Systems

Your waitlist is full.Your classes aren't.